Process automation
Business process automation takes repetitive manual work off your team: preparing reports and documents, handling emails and orders, sending reminders and answering the same questions again and again. Where it helps, we also use artificial intelligence.
What we can automate
We automate everyday tasks that repeat, take up a lot of time and are easy to get wrong.
Automated reports
Sales, order or any other reports you need are prepared automatically and sent to you at a set time. No more collecting figures by hand every week.
Document preparation
Quotes, invoices, contracts and other PDF documents are prepared automatically from your templates and data.
Incoming email and order handling
Incoming emails, enquiries and orders are sorted automatically, and the relevant details and attachments are passed to the person responsible.
Data entry and cleanup
Filling in spreadsheets, retyping data, removing duplicates and correcting inaccuracies are done automatically instead of by hand.
Scheduled tasks
Jobs that need doing daily, weekly or at month end run automatically at a set time, and nobody has to be reminded about them.
Alerts and notifications
You find out about important events in time: by email or by a message in Slack, Microsoft Teams or Telegram.
Price, stock and website monitoring
Automatic checks keep track of market prices, stock levels or whether your website is up, and you are notified when something changes.
Internal tools for staff
Simple tools built around the way you work replace confusing spreadsheets and help your team get daily tasks done faster.
AI for business
Business process automation with AI lets you hand over work that used to need human attention. You still make the important decisions.
Text drafts
Drafts of customer replies, emails, quotes or product descriptions are prepared for you. All you need to do is review and approve them.
Sorting and classification
Incoming emails, enquiries, documents or reviews are sorted automatically by topic, urgency or any other criteria that matter to you.
Answers to common questions
An AI assistant answers recurring questions from customers or staff based on the information you provide, and passes more complex cases to a member of your team.
Data from documents
The details you need are collected automatically from invoices, orders or other documents and presented to you in a convenient form.
An assistant for your team
An internal assistant helps staff quickly find answers in company procedures, instructions or product descriptions.
When automation is worth it
Process automation helps most where work repeats and follows clear rules.
- The same tasks are repeated every day or every week
- Data is retyped by hand from one place to another
- Reports and documents take hours to prepare
- Mistakes creep in because of haste or fatigue
- Important emails or orders sometimes go unnoticed
- Staff answer the same questions over and over
- As the business grows, routine work grows faster than the team
Process automation or system integration?
If you want your e-shop, accounting software or CRM to exchange data with each other, that is what our “Business automation and integrations” service is for. This page covers a different area: the everyday tasks and routine work that people in your business do today.
The two services often complement each other, so we can also offer a combined solution. Not sure which one you need? Tell us about your situation and we will help you choose.
How we work
- ConversationYou tell us which tasks take up the most time and what you would like to make easier.
- Scope and free quoteTogether we decide what is worth automating first, and we send you a free, no-obligation quote with the scope of work and timeline.
- Build and testWe build the solution and test it together with you on real examples from your daily work.
- LaunchThe solution goes into everyday use, and we show your team how to use it.
- Support and improvementsWhen your processes change, we adapt the solution, and if you wish, we automate other tasks as well.
Frequently asked questions
How much does process automation cost?
The price depends on which tasks, and how many, you want to automate. Tell us about your situation and we will send you a free, no-obligation quote.
How long does it take to build a solution?
Timelines depend on the scope of work, so we agree on them clearly in the quote. It is often worth starting with the one task that takes the most time and expanding later.
What information will you need from me?
Briefly describe how the work is done now and, if you can, show us a few examples: a report, a document or an email. We will clarify everything else during our conversation.
Will we have to stop using the software we already have?
Not necessarily. We first aim to automate the work with the tools you already use, and if any of them is not suitable, we will tell you upfront.
Can AI be used with company data?
Yes, but only on clearly agreed terms. Together we decide which data the solution can access and at which steps a person must approve the result, and we discuss the use of sensitive data before work begins.
Will you help if our processes change later?
Yes, we offer ongoing support: we adapt the solution to changed processes and, if you wish, automate new tasks.
Our work
A few projects we have built and run.
Get a free quote
Tell us what you need – we will assess it and send you a quote. It is free and without obligation.
Or contact us directly:
+370 602 25858
info@variantai.lt